Unit Key 3

The Unit Key 3 is the core leadership team responsible for helping the Pack succeed.

The Unit Key 3 consists of:

Chartered Organization Representative
Pack Committee Chair
Cubmaster

The Unit Commissioner serves as an advisor to the Unit Key 3, providing guidance, helping solve problems, and connecting the Pack with the district and council.

The Unit Key 3 should communicate and meet regularly to discuss:

The overall health and needs of the Pack
Upcoming events and activities
Membership and recruiting
Challenges or concerns
Progress toward the Pack’s action plan
Journey to Excellence goals
Opportunities to improve the experience for Scouts and families

Regular communication helps the leadership team stay coordinated and address challenges before they become larger problems.

Chartered Organization Representative

The Chartered Organization Representative (COR) serves as the connection between the Pack and its chartered organization.

The COR’s primary responsibility is to help the Pack succeed while maintaining a strong relationship between the chartered organization and Scouting.

The COR works with the other members of the Unit Key 3 to support Pack leadership and the overall Scouting program.

Pack Committee Chair & Assistant

The Pack Committee Chair provides overall administrative and organizational leadership for the Pack.

While the Cubmaster focuses on the Scout program, the Committee Chair helps make sure the people, planning, resources, records, and logistics behind that program are in place.

The Committee Chair:

Leads Pack Committee meetings
Coordinates Pack volunteers
Helps recruit and organize volunteers
Supports Pack meetings, outings, and events
Keeps Pack records organized
Supports registration and annual charter renewal
Coordinates with the Unit Key 3
Helps identify gaps in volunteer coverage
Follows up on Pack needs and action items
Supports other Pack leaders and volunteers

The assistant also serves an important long-term purpose: learning the role so they can step in when the Committee Chair is unavailable or eventually ready to move on.

Cubmaster

The Cubmaster leads the Pack’s Scouting program and focuses on creating a fun, welcoming, and meaningful experience for Scouts.

While the Pack Committee focuses primarily on administration and organizational support, the Cubmaster focuses on the program and the Scouts’ experience.

The Cubmaster:

Leads Pack meetings
Coordinates Pack-wide activities and events
Creates a fun and engaging Scouting experience
Works with Den Leaders to coordinate Pack-level programming
Supports Scout advancement
Recognizes Scouts for their accomplishments
Helps ensure activities support Scout growth and Pack goals
Helps ensure the Pack delivers the Cub Scout program according to BSA policies and guidelines

The Assistant also has the opportunity to learn the Cubmaster role and prepare for future leadership.

Pack Committee

The Pack Committee is the Pack’s administrative and support team.

Committee members work behind the scenes to provide the resources, organization, communication, and planning needed to support the Cubmaster and Den Leaders.

At a minimum, the Pack Committee includes:

Pack Committee Chair
Pack Secretary
Pack Treasurer

Additional Committee members may take responsibility for advancement, membership, fundraising, events, equipment, communications, training, and other Pack needs.

What Does the Pack Committee Do?

The Committee works together to:

Support the Cubmaster and Den Leaders
Coordinate the Pack’s annual program
Help recruit the Cubmaster and Assistant Cubmasters, with the chartered organization’s approval
Complete the Pack’s annual charter renewal
Encourage family involvement and volunteerism
Oversee Pack finances and equipment
Help ensure every Cub Scout receives a quality program
Encourage and support leader training
Provide opportunities for parents and guardians to learn more about the Cub Scout program

Key Committee Leadership Positions

Treasurer & Assistant Treasurer

The Pack Treasurer helps ensure the Pack’s finances are organized, transparent, and responsibly managed.

The Treasurer:

Tracks Pack income and expenses
Maintains financial records
Monitors the Pack budget
Provides financial updates to the Pack Committee
Helps ensure bills and reimbursements are handled appropriately
Helps with event budgets and fundraising proceeds
Supports financial planning for future Pack expenses

The Treasurer should be organized, dependable, and comfortable working with basic numbers and spreadsheets.

The Assistant Treasurer helps with budgeting and financial planning while learning the Treasurer role. The Assistant provides backup but does not take responsibility for the Pack’s bank account until they officially become Treasurer.

Secretary

The Pack Secretary helps keep the Pack Committee organized and informed.

The Secretary:

Takes notes during Committee meetings
Distributes meeting notes afterward
Maintains important Pack records
Supports basic administrative communication

This is a great role for someone who is organized and comfortable with email and basic administrative tasks.

Advancement Chair & Assistant

The Advancement Chair helps the Pack track Scout advancement and make sure Scouts receive the recognition they have earned.

The Advancement Chair:

Tracks advancement in the Pack’s shared Google Drive
Purchases awards, pins, and badges as needed
Maintains an appropriate inventory of advancement items
Works with the Cubmaster on advancement recognition
Helps plan and lead advancement ceremonies
Creates fun and memorable ways to recognize Scout achievements

The Assistant Advancement Chair provides backup and learns the role so advancement responsibilities can be shared.

Pack Trainer

The Pack Trainer helps make sure Pack leaders and volunteers have the training and certifications they need to be successful.

The Pack Trainer:

Monitors Youth Protection Training completion and renewal dates
Tracks required position-specific training
Monitors online and in-person training requirements
Communicates upcoming training opportunities
Helps volunteers understand which training they need
Helps recognize volunteers who complete required training

This is a great role for someone who is organized, detail-oriented, and enjoys helping others feel confident and prepared.

Membership Leadership

New Member Coordinator & Assistant

The New Member Coordinator is a primary contact for families who have already registered with Scouting America and are beginning their transition into the Pack.

The New Member Coordinator:

Welcomes new families
Follows up soon after they join
Helps families understand how the Pack works
Introduces new Scouts and families to their den
Answers questions before, during, and after meetings
Helps new families feel comfortable and connected

The Assistant provides backup and learns the role.

Recruitment Coordinator & Assistant

The Recruitment Coordinator helps attract new Scouts and families to the Pack.

Recruitment opportunities may include:

Back-to-school nights
PTO events
Farmers markets
Community events
School activities
Other family-oriented events

The Recruitment Coordinator:

Organizes recruitment opportunities
Attends selected recruitment events
Maintains recruitment supplies
Reorders materials as needed
Follows up with prospective families
Answers questions before families join
Works with the Financial Aid Coordinator when needed

The Assistant helps share the workload and learns the role.

School Liaisons

School Liaisons help connect the Pack with local schools and identify opportunities to introduce families to Cub Scouting.

Each School Liaison focuses on a specific school.

They:

Monitor the school’s calendar
Identify school events where the Pack could participate
Report opportunities to the Recruitment Coordinator
Work with school administrators or districts when needed
Help arrange Pack participation at school events
Turn parent contact information over to the Recruitment Coordinator for follow-up

Whenever possible, School Liaisons should choose a school their own child does not attend. This helps reduce scheduling conflicts.

Family Support

Financial Aid Coordinator

The Financial Aid Coordinator helps families find resources when financial concerns may make participating in Scouting more difficult.

The Coordinator:

Maintains the Pack’s uniform donation closet
Helps families identify available uniform resources
Tracks financial aid resources available through the council and Pack
Helps families understand available assistance
Works with the Membership Team when financial concerns could prevent a prospective Scout from joining

Special Needs Coordinator

The Special Needs Coordinator helps ensure that every Scout has the opportunity to participate, learn, and thrive in the Pack.